New web app set to revolutionize seamless transcription of contacts

CardWiX lets businesses upload business cards, sign up sheets, and other contact data for easy transcription and organization

What is the name of your business and URL?

New web app set to revolutionize seamless transcription of contactsCardWiX, Inc. Our website is

A brief synopsis of the website:

CardWiX is a web-based application service that saves time by taking business cards and other documents and organizing them into a spreadsheet database. You can use this database as a mailing list for an e-mail newsletter or to import your contacts to your e-mail applications such as ConstantContact or customer relationship management (CRM) software like Salesforce.

Why did you start this company?

I was part of a team that successfully rolled out a customer relationship management (CRM) software in a mid-sized law firm. The encoding was a huge part of the software implementation. Not only was it hard to find internal staff to populate the software but it was also expensive to hire temporary workers to manually type contact information to Excel. We outsourced some of the work but it took weeks sometimes the entire month to complete a project. I thought there has to be a better and faster way so I built CardWiX. Now, clients can create their own account, upload their documents, wait for a couple of hours, and it’s done. The application converts PDF and scanned documents into usable formats like Excel or CSV files. We can also guarantee 100% data accuracy to give our clients peace of mind.

Was your company started on a shoestring budget or funded?

Our company is bootstapped and funded by family and friends. I used my own savings to build the prototype.

Who is your competition, and what do you do better?

Business card scanners cannot guarantee 100% data accuracy because it uses optical character recognition (OCR) technology that can’t read handwritten notes in say, business cards. Because business cards come in different colors and fonts, it can also affect the quality of the data when it goes through a business card scanner. As an expert in handling databases, an error in the data could make the information useless making marketing efforts more expensive if there’s no quality control in place.

CardWiX, on the other hand, can guarantee 100% data accuracy because it uses human workforce. Each data is verified and reviewed by multiple workers. Because data is human-verified, it can process handwritten notes on business cards and other documents. We currently have a network of hundreds of workers and we can tackle big and time-sensitive projects.

Other web-based services only process business cards but CardWiX goes beyond by processing any electronic document or hard copy contact information. These hard copy documents can be in the form of private membership lists, association directories, event sign-up sheets, rolodexes, electronic form inquiries, PDF or word files.

Why would a small business, entrepreneur, freelancer, etc use your product?

If you’re in business, networking is absolutely essential. But the task of having to manually type your contacts to grow your business is not only frustrating but a waste of time. At CardWiX, we take the hassle out of contact management by doing the hard work for you. You will have accurate data right away without the pain of doing the transcription yourself. You can also enjoy the convenience of 24/7 access to your accounts since it is web-based and accessible anywhere via the internet. Sending files for processing is also hassle-free because you can easily upload and scan your documents, or send your files to a physical location in New York.

How could you effectively use these tools?

Businesses need to constantly generate leads and business owners need to attend events and network to keep or grow their business. In the process, they collect vast amount of contact information including business cards which could turn dormant and useless if no one is handling these data. Once digitized, it is easier to maintain and build key relationships because these information can then be imported to a more sophisticated software that tracks leads. You can also convert this spreadsheet as a mailing list to complement your marketing efforts.

New web app set to revolutionize seamless transcription of contactsA short bio about the company:

CardWiX, Inc., founded in May 2011, was created with one simple goal in mind- eliminate the hassle of manual scanning or transcription of contact information. CardWiX, the application, lets businesses mail or upload business cards and documents for fast, affordable digital transcription.

The company was founded by Grace Sales who previously worked at Herrick Feinstein LLP and United Nations. She successfully helped in deploying a CRM software to 300 plus users in her previous job. Sales had no previous coding experience. She literally drew her concepts on paper hoping that she could solve the pain of manually transcribing contact lists. The result was a software-as-a service (SaaS) business idea powered by computer and human workers, and guaranteed to give 100% data accuracy. It took well over a year of research and testing, but she created CardWiX from scratch. She has a Master’s degree in law and information technology.

Do you offer free online or offline tools?

CardWiX offers free 25 credits to get you started with your list. Each credit is good for transcription of basically all the information in a business card (including handwritten notes), that is, first name, middle name, last name, company name, job title, etc. If you need more credits, you can upgrade by going to our pricing page. Our lowest package starts at $18.75 which is good for 75 credits.

Are there different pricing levels?

There are two pricing levels: The Executive Plan and the Standard Plan. Under the Executive Plan, you can select from several choices of prepaid number of credits. The price starts at $25 for 100 credits up to $1,250 for 5,000 credits. The Standard Plan is a pay-as-you go plan where you can fill-in the number of credits you wish to purchase. The Standard Plan starts at $18.75 for 75 credits.

Do you have a blog that keeps users updated?

Users can check our updates at

Our LinkedIn profile:

Our Facebook page:

Youtube watch video URL for group of a video link from Youtube?

-Coming soon-

How long have you been in business?

We have been in business for almost a month. We launched in June 8, 2011.

Number of current users? Estimated yearly growth?

Our current users are small businesses. Our target markets include small to medium-sized law and accounting firms, financial firms, real estate, healthcare, restaurants and event organizers.

How do you see your company in the next 2-5 years (more products or services?)

One of our goals for this year is to add a mobile app that will complement our web application. We would like to see our company expand internationally with the goal of making CardWiX the most advanced, efficient application for seamlessly transcribing and importing contact information for businesses.

How many employees do you currently have working with you and/or freelance contractors?

We currently have a scalable human workforce that can expand to hundreds of workers.

Are you looking to hire more people or contractors? If so, what positions and skills are you looking for?


What other web based products would you recommend to entrepreneurs, business owners, or freelancers?

I would recommend using Crazy egg to improve user interface of our website and ConstantContact for e-mail marketing.

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One Response to “New web app set to revolutionize seamless transcription of contacts”

  1. Sounds like a great service to try out


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